BoT News
Chairperson - Dean Cook
Treasurer - Daniel Louch
Secretary - Rachel Pitcorn
Property -
Policy & Funding -
Staff Representative – Joanne Synge.
Meeting held Wednesday 19th May 2010 in the school staff room @ 5:30pm
MEETING OPENED: 5:45pm.
APOLOGIES: None.
PRESENT: Mike Budd, Joanne Synge, Chris Stead, Phil Bax,, Dean Cook, Ingrid Laxon, Rachel Pitcorn and Daniel Louch.
MATTERS ARISING:
Website – Still work in progress but nearly finished.
Swings – Dean to look at exactly what needs to be done to hang them to the existing structure.
PREVIOUS MINUTES: Joanne moved the minutes of the previous meeting were true and accurate. Dean seconded.
It was decided to hand the rest of the meeting over to the newly elected members of the Board but before that Chris wanted to say a few words saying that he felt that even though he had thanked the previous Board members numerous times throughout the year for their efforts he wanted to say a genuine thank you tonight for their time put in to the school. Phil responded to Chris on behalf of the other Board members by saying his thanks to Chris for a job well done and how he has done a great job in communicating to the school families and community in particular to his write ups in the newsletter. Mike thanked Chris from a personal perspective pointing out that his input had made Mike’s own job easier and had enjoyed working along side him.
Phil took the time to outline basic portfolios and asked the Board to have a good think about what individual members may have to offer these positions. It was suggested that a Board member and not an outside agency retain the Treasurer’s position or co-opted member as this can result in delays in information at meetings.
It was thought that Dean should take the role of Chairperson for the Board considering he has had three years experience, with Rachel and Daniel needing time to accustom themselves to a Board environment.
Phil, Chris and Ingrid decided to stay for the remainder of the meeting.
Rachel nominated Dean for Chairperson. Joanne seconded. CARRIED.
Mike explained some of the other portfolios carrying on from what Phil had said earlier. Ingrid explained what her role as secretary involved.
Dean nominated Rachel for Secretary. Seconded David. CARRIED.
Joanne nominated Daniel for Treasurer. Seconded Dean. CARRIED.
Mike wanted the Board to be aware that a conflict of interest could arise from the fact that Daniel being treasurer and his wife Sandra also being the school secretary both have access to school accounts. The Board was confident with the situation and will leave as is. Daniel wanted to thank Dean for taking on the role of Chairperson.
Discussion took place regarding co-opting other people on the Board and whether it was necessary. It was felt that the Board was comfortable with the status quo but think about it for a month before co-opting, if it arises. It was noted that any co-opted members that do come on board need to be mentioned in the minutes with a set time frame.
Dean took over as Chairperson.
FINANCIAL REPORT: Attached. It was queried what the $173.13 was for, Joanne confirmed this was money that went towards the whole school camp.
Sally moved the accounts be accepted and the cheques and internet banking be passed for payment. Rachel seconded.
CHAIRPERSONS REPORT: None
PRINCIPALS REPORT: Attached.
NAG 1
Special needs – Letter has since been received by parents of one high needs health student with it being sent to Wellington and hopefully resolved.
NAG 4
Video Camera – It was decided that this will be an asset to the school and can be used to transfer footage onto new website.
Dean moved the Board spend $500 – $600 on a new video camera for the school. Seconded Joanne. CARRIED.
All in agreement for Mike to look at buying a set of drums for the school at $300-$400 a set.
Mike moved that the Principals report be accepted. Seconded Joanne.
GENERAL BUSINESS:
Charter / Strategic Plan – Mike explained to the new Board members what this was with the help of a folder with all the necessary content for their information. This is to go into the correspondence for circulation.
Annual Plan – This was covered in the above.
March Testing Data – Mike showed the Board a folder with testing data in it, Mike gave a quick outline of what it meant and how to read it, this folder to be put into correspondence.
Code of Ethics – Ingrid read out and all in agreement to leave as is.
ADDED ITEMS TO AGENDA
MoE Forms – These were handed out to the new Board to fill out and sign.
Staff Leave – Joanne explained to the new members of the Board her request for leave as outlined in last months minutes. Daniel was interested in where the old Boards thoughts were on this request. All in agreement that they had no concerns, although Mike did say that ERO would be visiting and that this may be a consideration. All in agreement that Joanne has continually shown her ability to be well organised and quite capable of handling this situation.
Dean moved that Joanne be granted the requested leave for Term 2 in 2011. Seconded Daniel. CARRIED.
NZSTA Evening – Classes for new members of the Board are being held by NZSTA with the following date set for;
Wednesday 2nd June 2010 in Hamilton @ 7-9pm
Pot Luck Dinner – Joanne has invited old and new Board members for an evening at her house. Date to be set by Joanne.
CORRESPONDENCE:
Dean moved the inwards correspondence be accepted and the outwards correspondence be filed. Seconded Joanne.
NEXT MEETING: Monday 21st June @ 6pm in the school staff room.
MEETING CLOSED: 7:44pm.
